3.46 How to Customize the Reservation Number Generated per Booking

This article will instruct you how to change the Reservation # generated by the system. This Reservation # can be customized per branch, and it can also be customized per location.

In Branches

First, navigate to Settings > under Fleets > Branches > select the Branch you want to update

Once you select the branch to edit, under the section Branch Overview you will see the field Prefix for Reservation# which you can change with custom text and by using the following variables:

  • ${id} – the reservation’s unique id #
  • ${year_short} – the reservation’s year (last 2 digits)
  • ${year_long} – the reservation’s year (all 4 digits)
  • ${month} – the reservation’s month
  • ${day} – the reservation’s day
  • ${pickup_location} – the reservation’s pickup location
  • ${return_location} – the reservation’s return location

Example

 

Once you are done, scroll down and click on the Save button to apply the changes.


In Fleet Locations

First, navigate to Settings > under Fleets > Fleet Locations > select the Location you want to update

Once you select the location to edit, under the section Location Overview you will see the field Prefix for Reservation# which you can change with custom text and by using the following variables:

  • ${id} – the reservation’s unique id #
  • ${year_short} – the reservation’s year (last 2 digits)
  • ${year_long} – the reservation’s year (all 4 digits)
  • ${month} – the reservation’s month
  • ${day} – the reservation’s day
  • ${pickup_location} – the reservation’s pickup location
  • ${return_location} – the reservation’s return location

Example

Once you are done, scroll down and click on the Save button to apply the changes.

Note: if you don’t include the variable ${id}, then this will no longer show as part of the reservation # when you edit the prefix.

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