This article is a step by step breakdown on how to do VCS Integration with the system. VCS stands for Virtual Card Services.
Go to https://www.vcs.co.za and click on the blue “Client Login” located on the top right of the page highlighted in orange in the picture below.
Next, click on the light blue “Login” button under VCS Virtual Terminal highlighted in orange in the picture below.
After you have clicked on the “Login” button, log in with your VCS credentials and click the continue button.
In this step, take note of your Terminal ID highlighted in orange in the picture below as you will need this in a later step.
Email [email protected] and ask for your account’s MD5 Hash. Unfortunately, due to security reasons, there is no other way to get your MD5 Hash key except to email VCS. This might take a while because it depends on how fast VCS can reply to you.
Next, create a new payment gateway. You can do this by going to HQ Rental Software and click on Settings > Payment Gateways > Gateways > Add Gateways located on the top right of the page, highlighted in orange in the picture below and click on Virtual Card Services.
Fill in the necessary details which would be Label, Supported Currencies, MD5 Hash, and Terminal ID. The Terminal ID is obtained in Step 2 whereas the MD5 Hash is obtained by emailing VCS which is mentioned in Step 3. If you are testing the payment gateway, make sure the radio box is in Test Mode is set to Yes. Next, click on the blue “Save” button highlighted in orange in the picture below once you are done.
If your company supports multiple currencies, you would need to complete this step, if not, skip to step 7.
Click back on the payment gateway you have just created. Next, navigate to the method tab, highlighted in orange in the picture below.
For every currency that you support, you would have to create a new payment method. Firstly, click the blue “Add” button on the top right of the page, highlighted in orange in the picture below.
Next, a new window will pop up, select the payment method, in this case, is Credit Card and click the blue “Save” button, highlighted in orange in the picture below.
Lastly, a new row will appear, in the currency dropdown list, select the currency that you are supporting and click on the blue “Save” button, highlighted in orange in the picture below once you have finished.
Next, you will need to select VCS as the supported payment for your brand. Head to Settings > Fleet > Company Brands and select the brand that you want to use the VCS integration with. Scroll down till you reach the Financial Specifications category and under Supported Payment Gateways, add in the created VCS gateway and click on the blue “Save” button at the bottom of the page to conclude the setup.
For more information about Payment Gateways, click on this link here.