4.9 Vehicle Classes

This Vehicle Classes page lets you manage your vehicle classes. This setting is important to take note because your classification of rates depends on the vehicle classes you add in the system. Vehicle classes are what is displayed in Step 2 (Cars) of the reservation process. Examples of vehicle classes are Economy, Luxury, Honda 1.5, Honda 1.8, and so on. The classes and the rates will be displayed accordingly into your website once integrate or any other websites your system has integrated with.

To elaborate more on Vehicle Class, here are some of the ways to split your vehicles into the different classes.

  1. Cars with the same rates are usually added into the same class, however, for example, if one of the cars is an SUV and the other is a luxury car, you would split them into different vehicle classes.
  2. Cars with the same rates but different prices for additional charges. For example, if the insurance coverage for a Honda is more expensive than the insurance coverage for a Toyota, you would split them into different vehicle classes.
  3. In the case, you have a small fleet and all of them are different vehicles, you should create a Vehicle Class, with each vehicle model, for example, Ford Fiesta 1.8, or Toyota Camry Coupe, this will allow you to display them individually in step 2 of the reservation process.a

The vehicles you have in your system are linked to one of these vehicle classes which in turn, are linked to a company branch. Therefore, if you have multiple branches, you would have to create the different vehicle classes per branch even if they are the exact same. Each vehicle class can only have one rate.

Where can I find this page?

This page is located under the Fleet category in the settings, highlighted in blue in the picture below.

How to add a new vehicle class?

Firstly, click on the blue “Add Vehicle Class” button located on the top right of the page, highlighted in orange in the picture below.

Once you have clicked on the button, a new page will appear.

Note: Adding a vehicle class manually is not recommended. You can do this only if you already uploaded your fleet, and after that you have bought new units, and those fall under a new vehicle class. For more information about the upload of your vehicles and the respective classes, check this article.

Vehicle class settings

General

This section is where you add the Name, assign the vehicle class to a Branch, add Images (will be displayed in Step 2).

Rental Process

This section is where you set the vehicle class if it is available on Website, Active, and tagged as Recommended. You can also set the Order of the vehicle class, Calendar Order, how many Allowed Overbooking Quantity, select Overbooking Backup Class, set a Minimum Rental Allowed Age (driver), has Limited Availability or Percentage for Limited Availability, also you could set up the Tank Size and the Fuel Charge per each level of your tank, this setting will override any other on the system.

Advanced

This section manages who are the Allowed Roles (read more about User Roles) that can book or access this vehicle class, set the availability date on Start Date field, set the number of Spare Quantity, number of Driver Years Experience, Disable Fuel Level and Odometer Tracking and The distance Limit configuration for that vehicle class, it is important to know that the configuration here will override any general configuration.

Website

This section lets you Add Feature for this vehicle class but you can also add all the Features available for all your vehicle classes and just select them here. Read more on adding all Features. Also, you can add Label, Short Description, and Description that will be displayed in Step 2 of the reservation process.

After you have made all the changes, click on the blue “Save” button, at the bottom of the page.

Sample (Displayed in Step 2)

This Kia Soul Vehicle Class is configured as Recommended, added Features, Short Description, and Description.

Short Description is displayed below the label but as for the Description, you will need to click Read More

How to Delete or Clone a vehicle class?

Firstly, select the vehicle class that you would like to delete. Next, click on the red “Delete” or blue “Clone” button located on the top right of the page, highlighted in orange in the picture below. Deleting a vehicle class will be unavailable when it is attached to any reservations, you can create a Support Ticket for that vehicle class to be deleted in the system. Cloning is basically creating a duplicate of the vehicle class that you have created.

IMPORTANT NOTE: The vehicle class correct configuration is critical, therefore if you feel not secure about how to configure it, please refer yourself to a support agent on the website chat, or by creating a support ticket, and we will gladly help you.

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