New Features Blog
Grow your rental business with the latest features of HQ Rental Software.
Our Latest Features 
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VinAudit Integration
You can now autofill your fleet information using the VinAudit integration! When you add a vehicle to your fleet, you can fill in the VIN number and the system will look up the vehicle specifications. The default fields that will be filled out are the make, model, and year. But you can find a full list of available fields in the link below. You can also request an audit of your existing fleet to complete missing vehicle specifications by contacting our support team. To find out more about this new feature, click on the link below!
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Damage Check From The Mobile App
The damage map is now available on the HQ mobile app! Your check-out and check-in processes will be faster than ever. From the reservation menu, you will notice the new Damage Report option. With this option, users can register new damages on our user-friendly damage map by simply drawing. They can also quickly add details like damage type, price, and images. To find out more click on the link below.
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QR Codes For Contactless Operations
We added QR codes to HQ! The HQ system now has QR codes that allow you to execute multiple actions on the mobile app instantly. There are over ten variables available for QR codes that will trigger different actions. You can add your QR codes to any email template. By scanning a QR code with the HQ mobile app you’ll be taken directly to a reservation’s rental agreement, to the pickup or return step based on the rental status, to a specific vehicle so you can relocate it or update its status, and much more. To find out more on how to obtain QR codes click on the link below.
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Demand Based Rates
The HQ system now supports demand-based rate structures. This means that if your utilization increases, you can charge higher rates automatically. For instance, you might charge $40/day for your Economy class on any given day, but when you reach 85% utilization for this vehicle class you can automatically increase the rate to $45/day to optimize your revenue and take advantage of the increased demand. Say goodbye to the hassle of manual adjustments, and hello to simplicity and optimization. For the step-by-step on how to set this up click on the link below.
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Knowledge Base migration to Notion
HQ Rental Software is a powerful tool with lots of functionality. This also makes it a complex product because there are so many settings that can be configured in different ways. Documentation is therefore key to take maximum advantage of our powerful framework. We have decided to migrate our Knowledge Base to Notion because it improves overall navigation and search capability. Whether you're connected on a desktop or on your phone, you'll be able to read about HQ as if you are reading a book. Explore the new Knowledge Base now and benefit even more from all the functionality that is available at your fingertips.
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New Mobile App Release: Add Contacts, Relocate Vehicles, Quickly Take and Upload Multiple Pictures, Upload Customer License, and more!
Get ready to do more with ease from your fingertips with our new and improved mobile app, now live in stores! You could already view your contacts on the app, but now you can add new contacts too. With this version, you can also register vehicle relocations in just a few taps. We made improvements to the file uploads on pickups and returns. It’s now possible to smoothly take multiple pictures, record videos, and select from your gallery. You can also choose to take a picture of the customer’s license, or scan it. Last but not least, forms are now supported on the mobile app. So you can register fines or add new entries to your custom forms.
